Job Description

The Court Clerk I position performs a variety of clerical, administrative and customer service duties in the support of daily operations of the Municipal Court. Responsibilities include maintaining accurate court records, preparing and processing legal documents, collecting and recording fines and fees, coordinating court calendars and providing information to the public regarding court procedures. The position requires a high level of organization, attention to detail and the ability to interact professionally with judges, attorneys, law enforcement and the general public.

E ssential Job Functions

• Accurately enter traffic citations, city ordinance violations and court dispositions into court management software.
• Ensure proper processing and timely distribution of court documents to appropriate agencies and departments
• Attend all Municipal Court sessions, including those held at the jail, as required
• Receive, sort and process incoming mail, including attorney correspondence and payments for fines.
• Prepare and file Failure to Appear (AFT) warrants accurately, including document copying and record-keeping
• Receive and process court fine and probation payments in person and via web-based systems
• Maintain and update the jail tracking spreadsheet daily, including booking and release data.
• Validate active GCIC warrants on behalf of the City of Conyers with accuracy and attention to detail
• Provide assistance to the public at the front counter and over the phone regarding court related inquiries and procedures
• Coordinate with other departments, including the probation office, law enforcement and legal representatives, to ensure accurate case handling and information flow.

Minimum Qualifications

Completion of a standard high school diploma, GED or equivalent from a regionally or nationally accredited school. Will accept a combination of education and experience.

A minimum of six (6) months to one (1) year of general clerical experience, preferably within a Municipal Court setting.

Valid Georgia Driver's License.

Municipal Court Clerk certification is preferred but not required.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

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