Job Description

Req ID: 493526

Benefits: * Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * Flexible Scheduling * 401(k) – 100% match up to 5% * Medical/Dental/Vision Insurance after 30-days * Competitive Pay * Career Development *   

Welcome to Love’s!  

The Corporate Meeting & Event Coordinator II is responsible for independently coordinating routine event operations, including intake, calendar management, Event Center scheduling, room readiness, RSVP data, supplies, documentation, and payment processing. This role supports small campus events and provides reliable operational execution with general supervision. The role resolves routine operational issues within assigned scope and escalates issues affecting budget, scope, vendors, contracts, stakeholder expectations, or attendee experience to the assigned Specialist or Manager.

ESSENTIAL DUTIES:

• Own routine event operations intake, calendar coordination, Event Center scheduling, room readiness, and logistics checklists.
• Coordinate small campus events and standard internal meetings using established processes.
• Maintain RSVP systems, rooming lists, attendee data, supply lists, and event files.
• Coordinate routine logistics with internal partners and approved vendors, including room setup, food and beverage needs, supplies, and event materials.
• Process payments, track routine expenses, and maintain accurate documentation for reconciliation.
• Identify and resolve routine operational issues related to intake, calendar coordination, RSVP data, room readiness, supplies, and documentation. Escalate issues that affect budget, scope, vendors, contracts, stakeholder expectations, or attendee experience to the assigned Specialist or Manager.
• Provide on-site event support and help ensure the Event Center and meeting spaces are prepared and reset as needed.
• Maintain department calendars, event trackers, templates, and shared documentation.
• Serve as the Event Photo Administrator / Brandfolder Administrator for the team, including review of uploaded event photos, Brandfolder organization, tagging, metadata, labels, collections, permissions, and final approval before distribution
• Suggest improvements to operational checklists, workflows, and customer experience.
• Maintain accuracy and annual review of Standard Operating Procedure (SOPs) documents assigned within role.
• Work occasional evenings and weekends as required by event schedules.

EXPERIENCE:

•  2+ years of related event, hospitality, administrative, or operations Experience preferred.

HARD SKILLS:

• Microsoft Office Suite and general PC skills
• Event intake, calendar management, and event documentation
• RSVP, attendee data, registration, or event management systems, such as Cvent
• Basic accounting, payment processing, expense tracking, and budget documentation
• Vendor, venue, catering, travel, room setup, supplies, and logistics coordination
• Event timelines, checklists, project tracking, and status reporting
• Confidential information handling and records management
• Customer service and on-site event support
• Written event communications and stakeholder updates
• Process improvement and post-event feedback documentation

SOFT SKILLS:

• Strong attention to detail and follow-through
• Professional communication and customer-service orientation
• Ability to prioritize, multitask, and meet deadlines
• Sound judgment and appropriate escalation
• Adaptability during changing priorities or event conditions
• Teamwork and collaboration with internal and external partners
• Problem solving under time-sensitive or high-pressure situations
• Discretion and integrity when handling confidential information
• Initiative to identify practical improvements
• Composure and professionalism during event execution

EDUCATION:

• Bachelor’s degree in Event Management, Hospitality, Business, Communications, or a related field preferred. Equivalent work experience may be considered based on role requirements.

WORK ENVIORNMENT:

• Prolonged periods of sitting, with some standing, walking, bending, and stooping during events.
• Occasional lifting up to 25 pounds.
• Manual dexterity sufficient to operate a computer, calculator, and standard office equipment.
• Requires normal range of hearing and vision.
• May require extended hours, evenings, weekends, and travel based on event schedules.

Our Culture: 

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.

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